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Regulatory · March 4, 2011

GAP Code Changes

On March 7, 2011, a new release of HCAI is planned. The following GAP Codes are affected by this new release, and must be added or changed as applicable in Universal Office.

Deprecated GAP Codes

The following table shows the list of deprecated GAP codes that become invalid during this release. It is your responsibility to make note of these codes and no longer use them in Universal Office.

In order to locate the codes you currently use, we recommend that you download and run Activities Report 1 and Templates Report 2. These reports will identify which codes currently reside in your Activities Manager and any existing preset templates. Once you have identified these codes, please click the Help button on the main toolbar in Universal Office and search for Adding/Deleting a Resource’s Activities or Editing an Existing Preset to access more information on how to remove these codes from these two areas and, if appropriate, add new codes in their place.

CodeDescription
--- Administrative Services ---
AXXTRClaimant Translation Services Note: CCI code exists 7SF19
--- DAC Assessments ---
DAZ02Assessment (mental health)
DSF13Review Documentation
DSF15Team Conference, Telephone
DSJ30Prepare Report
DXXADAdministrative Services
DXXCNCancelled Appointment
DXXFTFast Track DAC
DXXNSMissed Appointment
DXXOTOther
DZZ02Assessment (physical health)
--- Rebuttal Examination (Sec 42.1) ---
RXXPRRebuttal “paper review” Examination and report
RXXIPRebuttal “in person” Examination and report
--- Pre-approved Framework Reimbursement Codes for PAF intervention
PRIOR to October 1, 2007 ---
PW1B1Block Fee 1 WADI
PW1B2Block Fee 2 WADI
PW1DMEarly Discharge & Monitoring WADI
PW1EXFinal Assessment Report WADI
PW1SCSupplementary Condition Services WADI
PW1TRTransfer WADI
PW2ANActivities of normal life WADI
PW2B1Block Fee 1 WADII
PW2B2Block Fee 2 WADII
PW2B3Block Fee 3 WADII
PS2DMEarly Discharge & Monitoring WADII
PW2EVExtension Visit WADII
PW2EXFinal Assessment Report WADII
PW2SCSupplementary Condition Services WADII
PW2TRTransfer WADII

Updated GAP Codes

The following GAP codes have updated descriptions. It is your responsibility to update these descriptions in Universal Office.

To change these descriptions:

  1. Click Start > Universal Office CPR > Administration Setup.
  2. Login to Administration Setup.
  3. Double-click Service Codes. You are presented with a list of service code groups.
  4. To change the three updated GAP codes in the table below, double-click GAP/A Administrative Services.
  5. Click on the current description of the code to change, then right-click and select Edit.
  6. Change the description in the Description field.
  7. Click Save and Close.
  8. Perform these steps to change all three descriptions listed below.
CodeCurrent DescriptionNew Description
--- Administrative Services ---
AXXKMMileageMileage (Provider to treatment)
AXXTTTravel TimeTravel Time (Provider to treatment)
GXX02Back Support
(e.g. Obus Form)
Back Support (e.g. back support with rigid shell)

Occupation Codes

The following occupation codes will be affected by this March 7 release as well.

You’ll want to update these profession codes in the Staff Types library in Universal Office, and then update the profession for the individual provider. Follow the instructions provided in the Create and Manage Staff Types knowledgebase article on our Online Help Centre.

Deprecated Occupation Codes

ProfessionProfession CodeHealth PractitionerRegulated Health ProfessionalUnregulated
MidwifeMWX

Added Occupation Codes

ProfessionProfession CodeHealth PractitionerRegulated Health ProfessionalUnregulated
Athletic TherapistAHX
CardiologistCRXX
Communicative Disorders AssistantCDX
DermatologistDRXX
GastroenterologistGEXX
General SurgeonGSXX
Internal MedicineINXX
NeurologistNGXX
NeurosurgeonNSNXX
NeuropsychiatristNPYXX
NeuropsychologistNPSXX
Occupational MedicineOHXX
Orthopaedic SurgeonOSNXX
Otolaryngologist/Head Neck SurgeonOLXX
PhysiatristPHYXX
Plastic SurgeonPSNXX
RadiologistRDXX
Registered Practical NurseRPX
RheumatologistRSNXX
UrologistURXX
Please note: If you would like us to update these codes in Universal Office for you, we can do so for a nominal fee. Please contact our office at 416-663-3777 to set up an appointment.

For more information about HCAI updates, please go to www.hcaiinfo.ca.

Filed Under: Regulatory Tagged With: gap codes, hcai

The Antibex Team

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